Signing in OneDrive for the first time?
We'll give you tips on how to sign up for the first time.
First login on a work PC in the office
Introductory video
Tips and recommendations
OneDrive is your personal Office 365 storage that you can access from any computer or mobile device
With OneDrive, you can sync your Desktop and the Documents and Pictures folder from your work PC across devices. When combined with a work laptop, this feature is very useful as you will have the same Docs and Pictures Desktop content on both devices.
Note that if you also connect your work OneDrive to your home (non-work) computer and also enable Desktop, Documents and Picture sync on that computer, the data from your home computer will be mixed with your work data.
Further details can be found on the MUNI IT website Connecting OneDrive folders on PC | IT services of Masaryk University (muni.cz).
Work with files stored on OneDrive and SharePoint without an internet connection
If you sync your OneDrive or SharePoint with File Explorer, you can select "always keep on this device" for specific folders or documents. You can then work with such files even without an internet connection. All changes are sent as soon as the device is connected to the internet again.
Sharing documents and folders
You can also make files stored on OneDrive and SharePoint storage available to other users. There are several permission levels and a number of useful settings. For more details, see IT MUNI How to share documents and folders | Masaryk University IT Services (muni.cz).
Is storing on OneDrive safe?
Yes, OneDrive storage meets all necessary technical and legal measures and officially serves as the primary synchronization and backup solution for user work data and documents within the Faculty of Arts. Further details can be found at IT MUNI Data Protection | IT Services of Masaryk University (muni.cz).
Who has access to my OneDrive storage?
By default, only you have access to the data stored on OneDrive. You can give other users access to individual folders or files using the appropriate settings. For more details, see IT MUNI How to share documents in Office 365 | IT services of Masaryk University (muni.cz).
What is the default OneDrive storage capacity? (see link to some instructions)
The default OneDrive storage capacity is 1TB (1000GB). In justified cases, the capacity can be further increased by sending a request to it@muni.cz.
What is the difference between OneDrive and SharePoint storage?
In Office 365, the term SharePoint refers to shared repositories that can be accessed by users with appropriate permissions (typically, for example, members of a specific team in Microsoft Teams or Office 365 groups). Within Office 365, you can access these shared repositories from different locations and applications. So, in addition to SharePoint, you may also see other names for these repositories: the Files tab (access via MS Teams), Web (access via Outlook), or Shared Libraries and Quick Access (access via OneDrive) - but in all cases, it's the same service - a shared repository or SharePoint.
The main advantage of SharePoint (compared to OneDrive storage) is the fact that files stored on SharePoint are not tied to a specific user. In practice, this means that if, for example, a new colleague joins the team - he or she gains access to the storage automatically, but if he or she leaves the team, nothing happens to the files he or she created or edited.
As with OneDrive storage, you can connect your SharePoint storage to the file explorer in Windows or to the Finder in macOS. For more details, see IT MUNI Storing and working with documents | IT services of Masaryk University (muni.cz).
Further details and tutorials can be found on the IT MUNI Microsoft OneDrive for Business | IT services of Masaryk University (muni.cz).