At Masaryk University, more than half of the employees use MS Outlook for sending emails and as a calendar. We will focus on another of its basic functionalities, which is task processing.
Simple and Effective Work with "Flags"
One of the most frequently used forms of tasks is the so-called "Flag", i.e., small colored flags, which you can use to mark received emails with a possible task and immediately set reminders. Emails marked in this way will also be displayed immediately in the so-called Tasks (see the picture below), and you will also see a label directly next to a specific message among all your emails. So since now, you don't overlook any in a flood of messages.
But that's not all. In addition to the email flags, you can create a task for yourself in Outlook or assign it to another person. You will also find the mentioned flags in these tasks.
If - for example, during meetings - you use OneNote and some tasks will arise in the minutes, you can mark them with a "Flag" (yes, just like with email), which you will then find again in the Outlook list of tasks!
|| Where to find it?
|| Flags (also from OneNote)
|| I can find the task summary at:
||Installed in computer (link to the set in Office)
||Outlook.office.com (web interface)
||To Do (more info about this tool in the next article)
Tasks management using Flags directly in Outlook, which many people at MUNI use for mail and as a calendar, is intuitive and simple. Many users already use Flags, and we believe that you will also enjoy their help in organizing your work.