Microsoft SharePoint

Document Storage and Management

SharePoint document libraries offer rich document and file work opportunities. It offers a description of documents using metadata. Stored documents can be organized and sorted using folders or metadata, shared, edited, filtered, searched, approved and so on. It is possible to version documents and automate the movement of documents (e.g. moving to an archive). Data are stored in the cloud on servers in Ireland and the Netherlands.

Information Management

Information in SharePoint is organized primarily in lists (similar to tables) and in the form of articles that can be displayed and targeted at specific user groups. Lists are suitable for structured and detailed data, and articles are ideal for rapid dissemination and sharing of comprehensive information units. In both tools, you can search, lists also offer advanced filtering, sorting, forwarding, automatic calculations, etc. E.g., for articles, it is possible to generate a Newsletter and send it to groups.

Team Organization

For the work organization of teams and working groups, SharePoint uses Calendar and Tasks primarily. The calendar allows you to plan and organize your team activities (meetings, important deadlines, etc.) and link it to Outlook. Within the Tasks application, it is possible to create, assign, manage and monitor the progress of tasks. Tasks can also be linked to Outlook or Project. You can select different types of views for the task, e.g. Gant.

Access Control

SharePoint allows you to set detailed access rights for individual users, from just viewing content to full site management. Permission setting is possible from the top level (the entire site or site collection) to the level of individual documents and lists.

Integration Features

Features like search, filtering, individual content display settings, aggregated search results, information, and content forwarding, etc. can be used for all SharePoint components and between them.

Social Features

SharePoint's basic social feature is to share information (between team members, within the organization and outside the organization). Other social tools include, for example, intranet, discussion board, microblogs, and integration with Viva Engage (Yammer) newsgroups or Teams applications.

Integration with Other Microsoft 365 Tools

The SharePoint site can be linked and integrated with other Microsoft 365 tools. The web can contain OneNote's dedicated notebook, document libraries, calendar, and tasks can be connected to Outlook, documents can be edited in Word, Excel, and PowerPoint online and desktop applications, it is possible to embed videos from the Video/Stream application or Viva Engage (Yammer) threads into the site pages or linking it with Teams. 

Extensibility

SharePoint capabilities and features can be greatly enhanced customizations and third party applications. SharePoint's shop offers a rich variety of extensions (from Microsoft and other companies), covering almost every possible area that SharePoint users would like to take advantage of.

Deploying Automated Processes over Items and Documents

SharePoint allows you to create and start processes (workflows) over list items and over documents that facilitate the circulation of information and documents, provide various processes that the user defines, e.g. approval processes, etc.