E-mail aliases on FF

1
Go to Security Groups Administration in INET and click the "Add Group" button.

2
In the new window, enter a group name (the "Group Identification" field) - only letters and numbers are allowed.
For clarity, we recommend using the prefix "ff-", e.g. "ff-projektxyz".

The name cannot be changed later; consider its format carefully.

3
Enter a "display name" - it will be displayed in the directory as the sender's name, etc. It should be about 40 characters long and describe the group appropriately. For example, "Project XYZ, FF", "External contacts, FF", "Project managers XY, FF"

4
Set the "validity period" of the group as needed, it can be changed in the future. Once all three fields are filled in, click "Save".

30 days before the expiry date, owners receive an email notification,
after the expiration date, the group is cancelled.

5
You will see a window with details of the group settings. Here you can set the group owners and users to be members of the group.

Note: If the owner of the group is also to be a member of the group, he must be explicitly added to the group.

A group member can also be a member of another existing group - this allows you to add an entire group of users at once, simplifying the process of adding members.

Owners and group members can be changed at any time later on this page.

6
The last mandatory item is "Department". Select the corresponding workplace and click "Save" - the group is created.

7
After creating a group, you are redirected back to the group management page; the page lists all the groups for which you are listed as the owner. Select a group by clicking on its name or the pencil icon next to the name.

8
A window with detailed group settings is displayed. At the bottom of the window, find the "Email Addresses" section and click the "Request to add an email address" button.

9
In the displayed dialog
on the left, enter the form of the address before the "@", e.g. "projektxyz",
on the right, select the domain phil.muni.cz.
The result is the address projektxyz@phil.muni.cz.

Check the "primary email" option and click "Save".

The primary email is the one that is publicly displayed as the only one in the group in M365.

10
This creates a faculty address request and sends it to the CIT FF administrators for approval. The status of the request can be tracked on the group detail page at the very bottom of the "Approving" column. Once the address has been approved and set up by the administrators, it can be used.

If the "Approving" field is blank, the request has neither been accepted nor rejected yet. 

11
After CIT approves or denies your application, you will receive a notification in your email inbox. Once approved, the group is immediately ready for use.